Purpose: To promote golf activities and provide for a social atmosphere for
the members of the Viera East Men's Association (VEMA). Additionally, to coordinate
with Viera East Golf Course (VEGC) management in the establishment and implementation
of policies and procedures that enhance the common interests between VEMA
and VEGC management and promote good sportsmanship and proper etiquette in
the game of golf.
Whereas the Association shall be governed by applicable rules and regulations,
the following listed By-Laws shall prevail:
Article 1: NAME
The name of this organization shall be the Viera East Men's Association
Article II: MEMBERSHIP
Section 1 Membership in VEMA is open to all males over the age of 21.
Section 2. Membership rights and privileges include attending VEMA meetings,
voting rights for the election of Officers, the right to hold office and participate
in scheduled VEMA events.
Article III: DUES
The fiscal year of the Association shall run from October 1 of each year
through September 30 of the following year. Annual membership dues shall be
paid by all Members. This fee shall include the cost of the monthly, computerized
handicapping system contracted for by VEMA. Membership dues are payable to
the Treasurer of VEMA as of October 1 and are delinquent after October 31.
Delinquent Members shall be dropped from the membership roll and VEMA handicap
registers, and will be ineligible to participate in any VEMA sponsored events.
The annual membership fee may be changed but not more than once in any twelve
(12) month period.
Article IV: OFFICERS
Section 1. The Voting officers of VEMA shall consist of a President, Vice
President, Secretary, Treasurer, and Tournament Director. The Past President
will consult as a non-voting member. No one individual may hold more than
one office at a time. All Vema officers must be year around residents of Florida.
Section 2. Election of Officers shall be held at the regularly scheduled
April meeting of the Association. The duly elected Officers shall begin their
term of office at the start of the new fiscal year.
Section 3. Should a vacancy occur during the term of office, the Officers
shall fill the vacancy, and the appointee shall serve in that position until
the next scheduled election. In the case of a vacancy in the office of the
President, the Vice President will assume the office of President and perform
the duties of that office. The Officers shall appoint an interim Vice President
to serve in that office until the next election.
Section 4. The President of VEMA may only serve two full terms in office.
Article V: DUTIES OF THE OFFICERS
Section 1. The President shall preside at all meetings of the Association,
represent the Association with Viera East Golf Course management. He shall
appoint the chairman of all committees as needed and perform the duties incident
to his office. All committees must have an odd number of members.
Section 2. The Vice President, in the absence of the President, shall perform
the duties of that office.
Section 3. The Secretary shall keep the records of the Association, including
maintaining the minutes of the Association, notify all Members of special
meetings, and handle any correspondence of the Association.
Section 4. The Treasurer shall collect all monies due the Association and
disburse funds as directed by the VEMA Officers. The Treasurer shall report
the financial status of the Association at each monthly meeting. The Treasurer
shall maintain a list of all Members. A three (3) member committee appointed
by the President shall audit the records at the close of the Treasurer's term
of office, or at least annually at the onset of the new term of Officers.
Article VI: MEETINGS
Section 1. Meetings of the VEMA Board shall be held monthly on the second
Thursday of each month, unless prior notification is posted to the contrary.
Three (3) Officers shall constitute a quorum of the board; a majority vote
of those Officers present shall prevail.
Article VI: MEETINGS (cont.)
Section 2. Meetings of the Association shall be held twice a year, April
and October. Special meetings may be called by the President or three (3)
Section 3. Parliamentary procedure shall be used at all meetings in accordance
with Robert's Rules of Order.
Article VII: ELECTION OF OFFICERS
At the regularly scheduled April meeting, the Officers shall present a recommended
slate of candidates for each office for the next fiscal year. Nominees so
presented must have agreed to be nominated. Nominations may also be made from
the floor at this meeting, with the proviso that such nominees have agreed
to be nominated. The new Officers shall be elected by a majority vote of the
VEMA members present at the meeting.
Article VIII: AMENDMENTS
Amendments, changes or modifications to the By-Laws may be proposed in writing
at any regularly scheduled meeting of the VEMA Board. Such a proposal shall
require a majority of the VEMA Board present to proceed. Proposed amendments,
changes or modifications to the By-Laws that received a majority vote at the
previous Board meeting shall be voted on at the next regularly scheduled meeting
of the Association and shall require a two-thirds vote of the VEMA Members
present to carry. Notice of the proposed amendments, changes or modifications
By-laws shall be posted at least fifteen (15) days prior to this meeting.
Article IX: RULES
Section 1. The Officers of the Association shall from time to time publish
appropriate Rules and Regulations. These shall consist of procedures that
do not require the vote of the membership. Such items would include, but not
necessarily be inclusive of: Association Local Rules of Play, No-Show Policies,
Tournament Guidelines, Sign-up Sheet Procedures, etc.
Section 2. All VEMA Members shall abide by the USGA rules, except as modified
by Course rules and published local Association rules. All handicapping shall
conform to the VEMA handicapping system.
Article X: HANDICAPS
Section 1. In order to participate in any VEMA sponsored tournament, a Member
must be in good standing and have a handicap based on at least five (5) rounds
of play on the Viera East Golf Course. These rounds of golf must have been
previously entered into the handicap system utilized by VEMA.
Section 2. In order to participate in any VEMA sponsored daily event, a Member
must be in good standing and have his handicap approved in advance by the
VEMA Handicap Chair.
New Members of the VEMA may participate in any daily event, however, they
are not permitted to contribute to or receive from the daily prize fund until
their handicap is approved by the VEMA Handicap Chair. This approval can occur
when the individual has at least five (5) rounds of play in a VEMA sponsored
daily event at the VEGC or has been previously approved by the VEMA handicap
chair or the president or vice president.
Section 3. Guests of VEMA Members may participate in any VEMA sponsored daily
event on a space-available basis, with the approval of the daily event Chair.
Guests however will not be permitted to contribute to or receive from the
daily prize fund.
Section 4. All daily event scorecards will be collected and entered into
the appropriate computerized handicap system utilized by VEMA.